Writing the Letter Format
In today’s world it is always changing. The development of communications and telecommunications makes it a more comfortable and quicker life, but there is another type of communication which is crucial. That is the Letters, because we can write every time, every opportunity and we can keep it for a long time. Letters of an important person will be historical evidence in the future. In addition, a good written letter with a value might become literary for next generation.
Principles to writing a letter
Writing a letter should abide by the following principles.
- Originator address
It is written on the top left or right of the paper, the address of the originator, sort from sub-section to mainly by
- The name of the recipient the better if we can specify the name prefix
- Street address / Village
- District / Town
- Province / State
- Zip Code /Postal Code
- Country(for Overseas)
As include with the same order as originator. It’s always written on the top left of paper after the originator address.
For a personal letter, you may use any word that you want, such as “to”, “hi”, “hello [name]“,”howdy” etc. but if an official letter or business letter you should use “Dear”. Moreover, Letter to priests/monks generally uses “worship”.
Letter Format Template Example
Attention: [(Optional Name)]
Dear [Recipient’s Name]:
[Subject Line – (Optional) Usually Bold, Sometimes Underlined]
The Semi-Block style modified for personal letters is the same as the full block-style for business letters except that the Originator Address Block is flush on the upper right. Also, semi-block paragraphs are normally indented, while these are flush left, as per full-block style.
This is paragraph 2 of the actual content of the letter. As stated elsewhere, ideally, this should be three for four paragraphs long, and kept short enough that the letter can fit onto one page.
This is paragraph 3 of the actual Intent of the letter. As stated elsewhere, ideally this should be three for four paragraphs long, and kept short enough that the letter can fit onto one page.
Closing paragraph. Usually one or two sentences thanking the addressee for their time, attention and providing your contact information.
[Position of Originator (Optional)]
Enclosures: [Number – if required]
Proper letter format
Write a letter with proper letter format as follows.
- Foreword should be appropriate with caste and the suitable position.
- Place of The letter format. The Proportion should be placed suitably within the page. Leave gap from the left margin of about 1 inch and about half an inch to one inch from the right margin.
- Writing the Language must be written with politeness, in order to build a formal and pleasant relationship with the reader.
- If you have to make a wish for a friend or relative at the end of the letter, you should refer to something holy for potential and elegance.
- Postscript must be appropriate with caste and the position.
The form of placing a letter format.
- Address of the writer (Originator Address) must be place on top right corner (left and middle are acceptable) of the page, by starting from the middle of the page.
- Month, Date Year written diagonally the front a little and next to the Originator
- Recipient Address placed on the left of the page and below; dates.
- Foreword placed on the left side, close to the left margin (1 inch from the edge of the paper) after Recipient Address.
- Body, start with a little paragraph and a new paragraph again on the next matter. In addition, Letter should be completed within correct spaces.
- Postscript should align with same as date
- Writer’s name is diagonally down to the right. If you wrote a letter to the person who you are not closely acquainted, you should enclose your real name in brackets ‘(….)’. Moreover, if it is a very formal letter you should also specify your position.
Tag : Letter Format,Formal Letter Format,Personal Letter Format,Business Letter Format,Letter Template
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